Accumulation of all recurring meeting tasks in SharePoint
We set up a SharePoint workspace (using WSS 3.0) for our weekly team meeting. As part of our process, we will enter tasks and assign them to individuals during the meeting.
Unfortunately, the task lists are specific to a specific meeting. We are looking for a way to collect all the task created during our weekly meeting into a single view. Is there a way to create a view using CAML that will do this?
I know we could use a separate task list outside of the meeting workspace, but then we would lose the meeting context in which the task was generated.
WSS 3.0 solution would be preferred!
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If it's all one list in a recurring meeting, you can click Actions → Show List Items From All Meetings (something like that).
If you want to combine multiple appointments and / or lists →
- For MOSS, you can use the Content Query Web Part, but you will need to do some formatting and stuff to show that it looks more like View List. Artricle for practical here .
- You can use SPDataSource and Rollups with data view
- Programmatically, for MOSS and WSS, you can use the SPGridView object for the SPSiteDataQuery query results. SPSiteDataQuery ( examples ) can query all list items based on the list template.
- There is also the option to make a Source link in SharePoint Designer, but I would not recommend that as it is not dynamic (well, you have to enter the URL list manually every time you add a new somwhere list). If anyone is interested here .
For regular SPQuery on recurring appointments, you must set SPQuery.MeetingInstanceId to SPMeeting.SpecialInstance or some other value to request a specific meeting or all meeting items.
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